Group Officers have the ability to create and manage events for their group. To create an event, go to the Dashboard and select Events.

Click on Create Event in the Events menu to create an event.

You will be prompted to choose a template. Doing so will open an event creation form. There are many settings to choose from. At a minimum, you must enter the following information to save the event as a draft or publish the event:

• Event Name
• Description
• Event Type
• Event Coordinator
• Start Date
• Start Time
• End Time
• Time Zone

Below are some important settings to keep in mind when creating an event: 

• Reoccurring Event: Under the When section, you can select Recurring event settings to select dates for which the event will occur again. Doing so will create separate events with the same name once you save your event.
• Access: Under the Access & Display Options, Group Officers can control which users are allowed to register for an event. Events should be made available only to authenticated Yale Connect users under the setting Who is allowed to register? (choose: Yale University Yale Connect users only) unless the event is open to the general public or alumni (choose: Everyone).
• Visibility: Under the Access & Display Options, checking Everyone under Who can see this event? enables guest users (non-Yale users) to see the event (i.e., it is viewable by the public in the events calendar). If your intended audience is only Yale users, select Logged on users only. Be sure to uncheck Display on the Upcoming Events slider (on the home page) if you do not want the event to be viewable on the home page events slider.
• Auto-Registration: Under Advanced Options, you can select other events under Automatically register to other events so that, when users register for the event, they are auto-registered to the other events selected.
• Event Template: You can save an event as a template for future use. To do this, under Advanced Options, select Event template and For this group. When you save the event, it will save as a template and will not be displayed as an event that users can register for under Upcoming Events.

Some Groups’ events require additional approval before they are published (e.g., Yale College Student Org events). In these cases, once the Group Officer selects to Create the event, they will be prompted with another form with additional questions. The submission of this additional form will trigger an approval workflow. Once the event has been approved, the event will be published.